Dear Esteemed Speakers,
We are honored to have you present at the Baltic Congress of Radiology 2024. To ensure a smooth and professional experience for both speakers and attendees, please adhere to the following guidelines for your presentations.
1. Presentation Format and Preparation
- File Format:
- Presentations must be prepared in Microsoft PowerPoint (.ppt or .pptx) format.
- If you are using Keynote or other presentation software, please export your presentation to PowerPoint format.
- Aspect Ratio:
- Use a 16:9 widescreen aspect ratio for optimal display on our screens.
- Fonts and Text:
- Use standard fonts such as Arial, Calibri, or Times New Roman to avoid compatibility issues.
- Title Text: At least 44 pt
- Main Text: At least 32 pt
- Subtext: At least 28 pt
- Colors and Backgrounds:
- Use high-contrast color schemes for readability (e.g., dark text on a light background).
- Avoid using overly bright or clashing colors.
- Images and Graphics:
- Ensure all images are high-resolution and relevant to your content.
- Use charts and graphs to illustrate data effectively.
- Label all images and graphics clearly.
- Multimedia Elements:
- If including videos or audio, embed them directly into the presentation.
- Supported video formats: MP4, WMV.
- Test multimedia elements beforehand to ensure they work seamlessly.
- Congress logo:
- You may download and add congress logo to presentation. See the variants logo below.
2. Content Guidelines
- Language:
- All presentations must be delivered in English.
- Structure:
- Title Slide: Include presentation title, your name, affiliation, and contact information.
- Disclosure Slide: Declare any conflicts of interest or disclosures after the title slide.
- Outline Slide: Briefly outline the key points of your presentation.
- Content Slides: Organize content logically with clear headings and bullet points.
- Conclusion Slide: Summarize key takeaways and implications.
- Acknowledgments Slide: Recognize contributors and funding sources.
- References Slide: Cite key references if applicable.
- Content Quality:
- Ensure the information is accurate, evidence-based, and up-to-date.
- Avoid using excessive text; focus on key points and visuals.
- Use professional language and avoid jargon when possible.
3. Bringing Your Presentation
- USB Flash Drive:
- Please bring your presentation on a USB flash drive.
- Ensure that the flash drive is free of viruses and malware.
- It’s recommended to have a backup copy on another device or cloud storage.
- File Compatibility:
- Test your presentation on a Windows-based computer to ensure compatibility.
- If your presentation includes videos or special fonts, ensure they are embedded correctly.
4. On-Site Presentation Guidelines
- Uploading Presentation:
- Arrive at your session room at least 15 minutes before the session starts.
- Locate the session chair or technical assistant to assist you in uploading your presentation to the conference laptop.
- Test your presentation to ensure it displays correctly.
- Technical Assistance:
- Technical staff will be available in each session room to assist with any issues.
- Presentation Timing:
- Duration: Adhere strictly to your allotted time (available in final programme).
- Punctuality: Be present for the entire session to support fellow presenters and participate in discussions.
- During Presentation:
- Use the provided remote clicker and laser pointer.
- Microphones will be set up for optimal audio.
5. Equipment and Compatibility
- Provided Equipment:
- A Windows-based laptop with Microsoft Office 2019 will be connected to the projector.
- Projector and screen set to 16:9 aspect ratio.
- Audio playback capabilities.
- Personal Devices:
- Use of personal laptops is not recommended to prevent technical delays.
- Fonts and Compatibility:
- If using special fonts, embed them into your PowerPoint file.
6. Internet and Live Demonstrations
- Internet Access:
- Internet connectivity is available but not guaranteed; plan accordingly.
- Live Demos:
- If your presentation requires a live demonstration, notify us in advance.
- Have a backup plan in case of connectivity issues.
7. Ethical Considerations
- Patient Privacy:
- Remove any patient identifiers from images and data.
- Obtain necessary consent for the use of patient information.
- Copyright:
- Ensure you have the rights to all content used in your presentation.
- Cite sources appropriately.
8. Contact Information
For any questions or assistance, please contact:
- Email: speakers@bcr2024.lv
9. Additional Tips for an Effective Presentation
- Engagement:
- Start with a strong opening to capture the audience’s attention.
- Encourage interaction by posing questions or inviting discussion.
- Clarity:
- Speak clearly and at a measured pace.
- Avoid reading directly from slides.
- Practice:
- Rehearse your presentation multiple times.
- Time yourself to ensure you stay within the allotted time.
- Backup Materials:
- Have printed handouts or digital copies available if appropriate.
10. Important Reminders
- Session Attendance:
- Arrive early to upload and test your presentation.
- Stay for the entire session to engage with fellow presenters and attendees.
We greatly appreciate your cooperation and contribution to making BCR 2024 a success. We look forward to your insightful presentation!